Recruitment Privacy Notice
Data Controller: Tracey Beveridge
Thurso Business Park
As part of the recruitment process, AGM Batteries Ltd collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting data protection obligations.
WHAT INFORMATION DOES AGM BATTERIES COLLECT?
AGM Batteries collects a range of information about you. This includes;
- Your name, contact details, including email and telephone number
- Details of your qualifications, skills, experience and employment history
- Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process
- Information about your entitlement to work in the UK.
AGM Batteries collects this information in a variety of ways, for example, from CV’s, your passport or other identity documents or through interviews.
Personal information may also be obtained from other parties such as references obtained from a previous employer, but this information will only be obtained after a job offer has been made.
The personal information collected by the company will be stored in a range of different places such as HR management systems and other IT systems (including email)
WHY DOES AGM BATTERIES PROCESS PERSONAL DATA?
AGM Batteries needs to process data to take steps at your request prior to entering into a contract with you. It may also need to process your data to enter into a contract with you.
In some cases, the company needs to process data to ensure that it is complying with its legal obligations, for example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
The company has a legitimate interest in processing personal data during the recruitment process. Processing data from job applicants allows the company to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. The company may also need to process data from job applicants to respond to and defend against legal claims.
The company may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not, applicants are disabled to make reasonable adjustments for candidates who have a disability. The company process such information to carry out its obligations and exercise specific rights in relation to employment.
AGM Batteries Ltd will not use your data for any purpose other than the recruitment exercise for which you have applied.
AGM Batteries will not accept speculative CV’s and all CV’s submitted out with a valid recruitment campaign will be destroyed.
WHO HAS ACCESS TO DATA?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of HR, interviewers in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
The company will not share your data with third parties unless your application is successful, and the company makes you an offer of employment, the company will then share your information with your nominated referees and former employers.
The company will not transfer your data outside the European Economic Area
HOW DOES AGM BATTERIES LTD PROTECT DATA?
AGM Batteries takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed and is not accessed except by our employees in the proper performance of their duties. IT policies are in place to ensure that security of data is protected at all times
FOR HOW LONG DOES AGM BATTERIES LTD KEEP DATA?
If your application for employment is unsuccessful, the organisation will not hold your information on file at the end of the relevant recruitment process and your information will be deleted/destroyed.
If your application is successful, personal data gathered during the recruitment process will be transferred to your personnel file. The periods for which your data will be held will be provided in a new privacy notice.
As a data subject, you have a number of rights. You can;
- Access and obtain a copy of your data on request
- Require the company to change incorrect or incomplete data
- Require the company to delete or stop processing your data, for example, where the data is no longer necessary for the purposes of processing
- Object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact Tracey Beveridge firstname.lastname@example.org
If you believe the company has not complied with your data protection rights, you can complain to the Information Commissioner.
WHAT IF YOU DO NOT PROVIDE PERSONAL DATA?
You are under no statutory or contractual obligation to provide data to the organisation during the recruitment process. However, if you do not provide the information, the organisation may not be able to process your application properly or at all.
AUTOMATED DECISION MAKING
Recruitment processes are not based solely on automated decision making.